Managing Late Changes Without Blowing the Budget

The Challenge

A nonfiction author wanted to move two chapters after the layout was finalized. Normally, this would require a full reflow — an expensive and time-consuming process.

The Approach

At Estorytellers, we logged every change request into a Change-Order Log, detailing cost, timeline impact, and effort. We then proposed splitting the changes: implement one now, defer the other to the next edition.

The Execution

Our production team implemented the feasible change immediately and reserved layout notes for the next update. The author approved the approach, and the project stayed on schedule.

The Results

• Hundreds saved in layout rework fees.

• Zero production delays.

• Full documentation for future revisions.

This transparent system kept control in the author’s hands and prevented unnecessary spending.